This can help ensure high quality and allow each team member to employ their skills effectively,” wrote Indeed’s editorial team in its career development guide.Antonio Nieto-Rodriguez is a leading expert in project management and strategy implementation, recognized by Thinkers50 with the prestigious award “Ideas into Practice.” He is the author of Lead Successful Projects (2019, Penguin), The Project Revolution (2019, LID), and The Focused Organization (2012 Gower). “For instance, a team leader can assign a colleague to a specific step of a project where they may have more knowledge than another team member. Plus, it may help teams collaborate more effectively. And it can limit procrastination, since a large project seems more manageable when broken down. This has several benefits: It can increase productivity, as team members know what to prioritize. Project managers take what might seem like an intimidating or insurmountable project and break it down into smaller tasks. It awakens their intrinsic motivations and gets at the deeper why of the project beyond just making money,” Nieto-Rodriguez wrote. “An effective purpose reflects the importance people attach to the project’s work and reveals its fundamental reason for being. The framework ensures that every project has a purpose, Nieto-Rodriguez wrote in his Harvard Business Review piece.
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With a plan in place, team members will know where to find the information they need. For example, you can say that you’ll chat in Slack for quick questions, leave notes on your project-management platform to relay client feedback, and use email to send weekly updates on the project’s status. So what can employees take from the field of project management? When you begin a task, create a communication method where you establish what channels you’ll use and the specific purpose of each one. Of course, this goes for all professionals. “Communication is the most important aspect in project management, because what project managers do a majority of the time is communicate to coordinate efforts,” says Sarmann Kennedyd, assistant teaching professor in Northeastern’s Master of Science in Project Management program, in a post on the school’s blog. A vague request or overcomplicated instructions can derail employees and, consequently, the entire project. Project managers avoid this by checking in regularly with team members and clearly explaining what each person needs to do. When you’re working on a long-term, multilayered project with a lot of steps and a lot of people, things can get messy quickly if you’re not careful.
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Consider these tips to help you get things done more effectively. You don’t have to be a project manager to successfully borrow from the field’s principles.